Employment Opportunities

National AAUP:

Legal Administrative Assistant, Legal Department

Executive Assistant, Office of the Executive Director

Organizer—East Coast, Department of Organizing

Foundation Development Officer/Fundraising Professional

Legal Internships and Externships

 

 

 

For non-AAUP vacancies, please visit our career center.


National AAUP

Legal Administrative Assistant, Legal Dept.—Washington, DC, Office

The American Association of University Professors (AAUP) is pleased to announce an Administrative Assistant position, to be filled as soon as possible, in our national office located in Washington, DC. The primary responsibility of this position is to provide administrative support for two lawyers in the Legal Department. The position reports to the AAUP Senior Counsel.

Duties and Responsibilities

  • Assisting with internal and external communications, including processing correspondence and memoranda; fielding and responding to email, telephone, and mail inquiries; proofreading department material; and assisting in preparing department reports.
  • Assisting in department scheduling and administration, including maintaining department calendar, schedule, and task lists; processing travel expenses and check requests; and assisting in tracking department budget and expenses.
  • Maintaining paper and electronic department and committee records, including copying and filing records, maintaining file lists, and maintaining records on archived files.
  • Assisting in the staffing of AAUP committees served by the department, including preparing notices and meeting materials; and maintaining committee rosters and calendars.
  • Assisting in tracking and calendaring litigation, including calendaring deadlines, electronic filing with tribunals, and monitoring case status on LEXIS and PACER.
  • Tracking legal compliance documents and submissions and maintaining legal compliance files.
  • Accessing cases and conducting basic research on LEXIS and PACER.
  • Drafting short letters, emails and summaries of activities of the Legal Department.
  • Monitoring pending legal cases, reviewing court decisions and drafting short case summaries.
  • Proofing and editing memoranda, briefs, and other written documents.
  • Other duties as assigned.

Qualifications

  • Strong organizational skills and the ability to work independently with modest supervision.
  • Strong attention to detail and the ability to prioritize, handle multiple tasks, and meet tight deadlines.
  • Strong oral and written communication skills, including the ability to draft, edit, and proofread a variety of internal and external communications.
  • Strong interpersonal skills, including the ability to work as part of a team and to successfully interact with a variety of personalities.
  • Strong technical aptitude and working familiarity with the MS Office suite, particularly Word, Excel, Outlook, PowerPoint and Adobe.
  • Associate’s degree required, Bachelor’s degree preferred.
  • Prior office experience is required, experience providing support in a legal office is preferred.
  • Experience conducting research and drafting research memorandum or papers preferred.

Compensation

Starting salary range: $42,000-$55,000, depending on qualifications and experience. Generous benefits package.

Position Classification

This regular full-time position is categorized as a confidential Assistant staff position and is excluded from the staff union bargaining unit. This is a non-exempt position, eligible for overtime pay.

Applications

To apply, send a resume and cover letter to legalsearch@aaup.org. Please include “Legal Administrative Assistant – YOUR NAME” in the subject line of the email. You may also mail your resume and cover letter to AAUP, 1133 Nineteenth Street NW, Suite 200, Washington, DC  20036, Attention: Legal Administrative Assistant Search. No phone calls please. Review of applications will begin immediately and continue until the position is filled. For additional information about the AAUP, please visit www.aaup.org.

The AAUP is an equal opportunity employer and does not discriminate on the basis of age, sex, disability, race, color, religion, national origin, marital status, gender identity or expression, sexual orientation, personal appearance, family responsibilities, genetic information, matriculation, political affiliation, or other characteristics unrelated to professional performance.

Women and minorities are encouraged to apply. 

Executive Assistant, Office of the Executive Director—Washington, DC, Office

The American Association of University Professors (AAUP) is pleased to announce an executive assistant position, located in our Washington, DC office, to be filled as soon as possible. This is an exciting opportunity at a critically important time in the AAUP, the academy, and the US labor movement. The executive assistant will provide the principal administrative support to the AAUP executive director, the president, the executive committee, and the council. The executive assistant works directly the executive director, to assist in coordinating schedules, meetings and other responsibilities. The executive assistant will be the primary coordinator for multiple annually scheduled meetings of the Association’s governing boards (executive committee and the council). This coordination requires working with other staff as well as with outside vendors.  The position reports directly to the Executive Director.

Duties and Responsibilities

  • preparing notices, agendas, and notebook materials, and minutes for several governing board meetings per year and coordinating those meetings;
  • orienting new Council and other governing board members by providing informational materials as well as coordinating new member orientation annually;
  • supporting the AAUP Annual Business Meeting each June; facilitating appointment of the Annual Business Meeting Committees; coordinating the agenda and materials for the plenary sessions, council meetings, and executive committee meetings; taking minutes and writing summary report for those meetings; following up on meeting related issues as necessary;
  • reviewing and processing travel reimbursement requests for executive director and elected leaders;
  • coordinating the annual appointments to national committees and producing the committee listings for publication;
  • providing logistical assistance for the AAUP Annual Meeting;
  • maintaining Association policy files and records and assisting the president and executive director to ensure adherence to these policies;
  • facilitating the posting of new positions and the candidate search process;
  • facilitating the senior program officer reappointment review process;
  • maintaining and updating the executive committee and board contact lists;
  • providing board minutes and board contact lists for the annual audit and required legal compliance processes;
  • organizing staff meetings and events, including setting up staff conference calls and taking notes at staff meetings and coordinating follow-up action and communications;
  • keeping executive director contacts up-to-date both in Outlook and organizational database; and maintaining the executive director’s and the president’s schedule and calendar;
  • other duties, including special projects, as assigned;
  • ability and willingness to work long, irregular hours and weekends as needed.

Qualifications

  • Ability to organize and prioritize multiple projects, working with minimal supervision and completing projects to meet tight deadlines.
  • Ability and demonstrable skill researching issues and supporting activities related to the operations of the Association’s three organizational entities.
  • Excellent written and verbal skills, including the ability to independently draft correspondence, format documents, and proofread typed material for grammatical, typographical and spelling errors.
  • Strong interpersonal skills and ability to handle sensitive and confidential situations.
  • Associate’s degree required; bachelor’s degree preferred.
  • Equivalent administrative work experience required. Experience working in an association or union setting preferred.
  • Experience and demonstrated ability to work with professional groups and individuals.
  • Superior computer proficiency skills—including working familiarity with MS Office suite.

Compensation
Salary range: $55,000 for minimum qualifications. Higher salary for preferred qualifications.  Generous benefits package.

Position Classification
This executive assistant position is categorized as an administrative assistant position in the Office of the Executive Director. This is a non-exempt position and is eligible for overtime pay. This is a confidential position, and is not included in the staff union bargaining unit.

To Apply
To apply, email a resume with cover letter to easearch@aaup.orgPlease include “Executive Assistant Search-YOUR NAME” in the subject line of the email. You may also mail your resume and cover letter to AAUP, 1133 Nineteenth Street, NW, Suite 200, Washington, DC  20036, Attention: Executive Assistant Search.  No phone calls please. Review of applications will begin immediately and continue until position is filled. 

The AAUP is an equal opportunity employer and does not discriminate on the basis of age, sex, disability, race, color, religion, national origin, marital status, gender identity or expression, sexual orientation, personal appearance, family responsibilities, genetic information, matriculation, political affiliation, or other characteristics unrelated to professional performance. 

Women and minorities are encouraged to apply. 

Organizer—East Coast, Department of Organizing

The American Association of University Professors’ (AAUP) Department of Organizing is pleased to announce a professional position as an East Coast Organizer, to be filled as soon as possible. This is an exciting opportunity at a critically important time in the AAUP, the academy, and the labor movement; the Organizer will play a role in building the AAUP’s membership, developing grassroots activists and leaders, and helping to move the Association’s organizing strategy forward. The Organizer will travel widely and will work under the direction of AAUP’s Director of Organizing. We invite you to join us in our vital work organizing academic workers to defend and advance the academic freedom, shared governance, due process rights, and economic security of the profession.
 
Duties and Responsibilities
  • Advancing the Association’s collective bargaining program by staffing solo AAUP-CBC organizing drives as well as organizing drives where the AAUP-CBC partners with another union.
  • Assisting collective bargaining and advocacy chapters with internal organizing drives, including assisting our chapters with developing and implementing campus organizing plans.
  • Fostering leadership development and membership growth in our chapters and state conferences, including helping to develop new advocacy chapters on campuses where faculty and/or other academic workers do not have collective bargaining rights.
  • Representing the Association before other higher education organizations, college and university bodies, and other unions and professional associations.
  • Coordinating with Association leaders and staff on particular projects and long-range planning, including responsibility for planning content for campus, regional, and national training events.
  • Other duties as assigned.
  • This position requires a valid driver’s license and the willingness and ability to travel extensively throughout the United States, to work long, irregular hours and weekends as needed, and to accept lengthy field assignments and possible relocation. While a DC location is preferred, there may be some flexibility on telecommuting and/or working offsite.
Qualifications
  • Three to five years’ experience as an organizer required—either as a paid staff member or a member volunteer (collective bargaining/labor organizing preferred, but we will also consider candidates with political and community organizing experience).
  • Experience with membership development and internal organizing.
  • Knowledge of labor relations and professional issues relating to higher education.
  • Experience and demonstrated ability to work with professional groups and individuals.
  • Superior written and oral communication skills and computer proficiency skills—including working familiarity with MS Office suite required. Experience with cloud-based organizing databases preferred.
  • Bachelor’s degree required; advanced degree and experience teaching and/or conducting research in higher education preferred.
Compensation
Salary range: $50,000 for minimum qualifications; up to $65,000 for preferred qualifications and experience. Generous benefits package.
 
Position Classification
This position is categorized as a special appointment senior program officer in the Department of Organizing and is part of the staff union bargaining unit. This is a one-year renewable appointment. This is an exempt position and not eligible for overtime pay.
 
To Apply
To apply, email a resume with cover letter to podos@aaup.org. Please include “East Coast Organizer-YOUR NAME” in the subject line of the email. You may also mail your resume and cover letter to AAUP, 1133 Nineteenth Street, NW, Suite 200, Washington, DC 20036, ATTN: East Coast Organizer Search. No phone calls please. Review of applications will begin immediately and continue until position is filled.
 
The AAUP is an equal opportunity employer and does not discriminate on the basis of age, sex, disability, race, color, religion, national origin, marital status, gender identity or expression, sexual orientation, personal appearance, family responsibilities, genetic information, matriculation, political affiliation, or other characteristics unrelated to professional performance.
 
Women and minorities are encouraged to apply.
 
The American Association of University Professors (AAUP) is pleased to announce a professional position as AAUP Foundation Development Officer to be filled as soon as possible. This is an exciting opportunity at a critically important time in the AAUP and in the academy; the Development Officer will play an essential role in building the AAUP Foundation, including participating in developing and implementing a comprehensive fundraising program and executing the Foundation’s fundraising strategy. The Development Officer will work under the direction of AAUP’s Executive Director. We invite you to join us in our vital work to defend and advance the academic freedom, shared governance, due process rights, and economic security of the profession.
 
Duties and Responsibilities
  • Participate in the development of the Foundation’s fundraising strategy, including specific plans for annual giving, cultivating major gifts, and seeking foundation grants.
  • Successfully implement the Foundation’s fundraising plan, including meeting associated benchmarks and goals.
  • Build and maintain profitable, long-term fundraising relationships with current and potential donors.
  • Provide staff support to the Foundation’s Board of Directors.
  • Represent the AAUP Foundation at fundraising events and outreach to other higher education organizations, college and university bodies, and other unions and professional associations.
  • Coordinate with AAUP Foundation leaders and AAUP and AAUP-CBC leaders and staff on particular projects and long-range planning, including responsibility for planning content for regional and national Foundation events.
  • Prepare and submit grant and project proposals.
  • Other duties as assigned.
This position requires a valid driver’s license, and a willingness and ability to travel throughout the United States, as well as to work long, irregular hours and weekends as needed.
 
Qualifications
  • Experience and demonstrated skill in implementing a comprehensive fundraising plan (experience with higher education or First Amendment groups or foundations, preferred).
  • Experience with soliciting major donations and with preparing an annual giving appeal.
  • Knowledge of higher education preferred.
  • Experience and demonstrated ability to work with professional groups and individuals.
  • Superior written and oral communication skills and computer proficiency skills—including working familiarity with MS Office suite.
  • Familiarity with donor management software.
  • Bachelor’s degree required, advanced degree preferred.
Compensation
Salary range: $80,000 for minimum qualifications; higher salary for preferred qualifications and experience. Generous benefits package as well as the potential to telecommute, relocate off site, and/or work part-time.
 
Position Classification
This Development Officer position is categorized as a senior program officer, special appointment, and is part of the staff union bargaining unit. This is an exempt position and not eligible for overtime pay.
 
To Apply
To apply, email a resume with cover letter to developmentsearch@aaup.org. Please include “Development Officer-YOUR NAME” in the subject line of the email. You may also mail your resume and cover letter to: AAUP, ATTN: Development Officer Search, 1133 Nineteenth Street, NW, Suite 200, Washington, DC 20036. No phone calls please. Review of applications will begin immediately and continue until position is filled.
 
The AAUP is an equal opportunity employer and does not discriminate on the basis of age, sex, disability, race, color, religion, national origin, marital status, gender identity or expression, sexual orientation, personal appearance, family responsibilities, genetic information, matriculation, political affiliation, or other characteristics unrelated to professional performance.

Women and minorities are encouraged to apply.

Legal Internships and Externships

The American Association of University Professors (AAUP) is seeking qualified interns or externs for summer or the academic year.  The AAUP is a national organization founded in 1915 that is active in areas including intellectual freedom, due process, professional ethics, and university governance.  Membership is about 46,000 faculty members and scholars from all disciplines.

The intern and extern positions will be in a legal department currently staffed with 2 lawyers and 1 paralegal and involves significant in-house legal and other support work for the Association. The legal office files amicus briefs in higher education cases of national significance, provides legal information on a wide range of issues to staff and members all over the country, and acts as a resource on higher education issues.  Staff and volunteer lawyers are experts in such areas as academic freedom, discrimination, affirmative action, intellectual property, and employment.  Interns and externs can expect to be asked to research and write on a variety of legal issues including First Amendment, higher education, collective bargaining, election, tax, labor, personnel, financial, and contract issues.

Past legal interns have helped research and write amicus briefs in the federal court system, updated a multi-state survey on faculty handbooks as employment contracts, and researched and written legal outlines and fact sheets on topics such as “Faculty and Defamation Suits,” “Faculty and Family Leave Issues,” and “Academic Freedom and the First Amendment.” Externs should be in their 2nd or 3rd year of law school and be available to work approximately 15 hours per week.  Summer internships are available to students who have completed their 2nd year of law school.  AAUP legal staff will work with interested applicants to arrange for public interest stipends, academic credit or pro bono credit from their law school.

Qualified applicants will possess excellent analytical skills

  • strong writing and research skills
  • interest in higher education issues
  • enthusiasm and initiative

To apply for an externship or internship position, please send a cover letter, resume, official transcript and writing sample to:

AAUP – Legal Department
ATTN:  DC Internship Program
1133 19th St. NW, Suite 200
Washington, D.C.  20036
legal.dept@aaup.org (If applying by email, please address the Subject line as: “DC Internship + Your Name”)

For more information, please see AAUP’s Legal Program.