Funding for State Conferences

Overview

Following the adoption in June 2014 of the Membership Committee’s proposal on conference dues, funding for state conferences will have three components: (1) Per capita distributions, (2) ASC Conference Grants, and (3) Conference Development Grants. In addition, CB chapters will pay conference dues directly to state conferences.

(1) Per capita distribution

Per capita funds provide baseline funding for state conferences. According to the state conference dues proposal approved at the 2014 Annual Meeting, 6.41% of advocacy dues and 6.41% of lifetime membership payments will be set aside annually as the Conference Support and Development Fund. Beginning in calendar year 2015, two-thirds of this fund will be distributed to conferences on a per capita basis.

(2) Conference Development Grants

Conference Development Grants are intended to provide funds for conference projects that support campaigns in which the Association is engaged or further strategic goals of the Association. These grants are funded through the remaining one-third of the Conference Support and Development Fund set aside for conference funding, and described in (1) above. The grants from these funds are intended to support one-time and/or significant projects that a conference chooses to undertake. These funds are for special projects: it is not expected that every conference will apply for a grant every year. Conferences are only eligible to receive one grant per calendar year.

Strategic Goals (as of 2014):

• Significantly increase membership
• Increase active chapters
• Reverse the decline of and stabilize advocacy membership
• Utilize the centennial to promote membership

Guidelines for Applications

The application must include a description of the project and how the project supports an ongoing campaign or furthers strategic goals of the Association. The application should provide a description of proposed activities and a timeline for the activities. The application must include an itemized budget for the project. In addition to the project description, the ASC Executive Committee will take into consideration each conference's financial resources, so please include the most recent annual financial report and, if appropriate, an explanation why additional resources are needed. Applications should be 1-2 pages overall.

Timeline for Applications.

There are two application deadlines annually: April 1 and October 15.

Please fill out the application (.pdf) and return it before the deadline to:

AAUP
Attn: Alexis Pearlstein
1133 Nineteenth Street, NW, Suite 200
Washington, DC 20036-3655

Reporting Requirements

A report to the ASC EC on the project is required one year after the project is funded. Ideally, the ASC EC will be in close contact with a conference that has received a grant in order to support and assist the project wherever possible. State conferences should provide periodic updates on the project to their members via their conference newsletter. The ASC chair will provide an annual summary of the distribution of the funds and the outcomes.

(3) ASC Conference Grants

ASC Conference Grants are awarded annually to a state conference provided that the conference is engaged in core conference activities. These grants are funded through the ASC’s annual budget in an amount established by the ASC Executive Committee.

Guidelines and Criteria for Applications

The requirements for eligibility for ASC Conference Grants beginning in 2015 are:
1. The existence of a functioning state executive committee, elected at regular intervals by secret ballot of the state membership and in accordance with the conference constitution and by-laws;
2. Must hold an annual state conference meeting;
3. Must maintain a Chapter Services/Membership Development Program. The program should have a faculty director with responsibility for administering the program and coordinating national and state responses to chapter organizing and development opportunities.

In addition, each conference should demonstrate activity in the areas below or report plans to initiate action in those areas in which the conference is currently inactive:

4. Regular communication and outreach to membership through the publication of a newsletter, regular email updates, maintenance of an active website or Facebook page, other social media. The Chapter Services and Membership Development programs should be promoted through this regular outreach to membership.
5. Legislative monitoring/public advocacy program. The conference should monitor legislation that would have an impact on higher education, and have in place means to respond to legislative proposals through visits to legislators’ offices,  invitations to legislators to visit campuses and the conference annual meeting, letter writing campaigns and/or  other appropriate means. The conference should promote AAUP principles with appropriate strategies to the wider public.
6. Committees or campaigns that promote academic freedom, developing shared governance, etc.

The Assembly of State Conferences Executive Committee is available to assist any conference in developing any of these areas. Contact the ASC Chair for assistance.

Timeline for Applications

ASC Conference Grants are announced by email each fall. A completed application must be submitted by the Conference President or Executive Director before the published deadline in order to be considered for a grant. The annual deadline for ASC Conference Grants is December 15.
Please fill out the application (.pdf) and return it by December 15 to:

AAUP
Attn: Alexis Pearlstein
1133 Nineteenth Street, NW, Suite 200
Washington, DC 20036-3655